Documents Required for PF and Esi Registration

Documents required for registration are –

1. Obtaining a registration certificate under one of the following:

• Act on Factories
• Act on shops and establishments

2. An official certificate of registration for a company and a partnership deed for a partnership.
3. Company’s Articles of Association and Memorandum of Association.
4. Employees working in the establishment are listed here.
5. A PAN card is required for the Business Entity and all employees.
6. An overview of all employees’ compensation.
7. Cancelled check from company bank account.
8. The company’s directors are listed below.
9. The shareholders of the company are listed below.
10. The attendance register contains the employees’ attendance information.

The following procedure must be followed for the registration of the ESI after collecting all the above-mentioned documents:

• You will need to download and fill out Form No. 1 (Employer Registration Form).
• Upon downloading and filling out the PDF version, the form must also be submitted on the ESIC website along with the above documents.

ESI Eligibility: Who is eligible?

Employees or workers with disabilities must not make more than Rs.21,000 per month in order to qualify for the ESI scheme.

• ESI registration is not required for non-ESI companies

The act requires companies with 20 or more employees to register.

• In the case of companies that have already been registered under the ESI Act

There is a need to rework the CTCs for all employees earning less than INR 21,000 per month.

A Procedure For Registering ESI is as follows:

Employers are required to register with esi pf registration fees online and do not need to submit physical applications before or after registering. Here are the steps to register:

1. Click on the ‘Login’ button on the ESIC Portal.
2.  Go to the new page and click ‘Sign Up.
3. Please enter your company name, employer name, state, region, and email ID (which will be your username).
4.  If your company or factory is under an exclusive labor contract, manpower supplier, security agency or contractor supplying labor categories, click the checkbox to confirm.
5.  An email with login credentials will be sent after clicking on ‘Submit’.
6.  Logging into the ESIC Portal is the next step once you have signed up.
7.  You will need to enter the username and password you received via email and click on ‘Login’.

ESI contribution rates: what are they?

It was previously the employer’s and employee’s responsibility to contribute to the ESI scheme. Earlier, this contribution was:

• 6.5% of the total
• The employer’s fund is 4.75%
• Employees pay 1.75% of the total.

However, according to ESIC’s latest rules:

• In this case, the employee contributes 0.75%
• There is a 3.25 percent employer share

Contributions to the ESI collection

Deducting the employee’s contribution from wages and combining it with the employer’s contribution is the employer’s responsibility.

Employers must deposit the combined contributions by the 15th day of the following month. They can also make the payments online or at authorized State Bank of India branches.

Frequently Asked Questions

1. ESIC Code: What does it mean? 

   In order to register a unit under the ESIC act, it must have a 17-digit unique identification number, also known as an ESIC code. 

2. How are ESI wages calculated? 

   An employee’s ESIC-covered wages are the total of his or her Basic Pay and Dearness Allowances, excluding overtime.Read M0re:-

• Learn Everything You Need to Know About Esi
• Payment Due Dates in India (Esi, PF, Tds)
• What Is the Formula for Calculating Epf?